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Academic Affairs

Academic Affairs

Medical or Hardship Withdrawals (if the semester has ended and final grades have been posted)

These kinds of withdrawals require that students send supporting documentation to the Registrar in University Hall, instead of the Dean of Students. The Registrar will research the appeal before forwarding it to the Chair of the Academic Standards Committee.

The policy and procedures of such a withdrawal follow.

The student should understand that:

  • Medical or hardship withdrawals should be processed as complete withdrawals from the University, unless a partial withdrawal is deemed appropriate by a qualified medical professional. There is no monetary refund for a partial medical or hardship withdrawal.
  • The date of the medical or hardship withdrawal should coincide with the last date of attendance in class.
  • How the student was performing in classes prior to the medical or hardship condition will not affect whether the student gets a medical or hardship withdrawal.
  • If a student completed a “part-of-term” course that ended prior to the medical condition or hardship, a partial withdrawal may be acceptable and the student may receive course credit for that course. However, there will be no prorated refund for the remaining classes.
  • A student who files, or attempts to file, a fraudulent application for a medical or hardship withdrawal to avoid a failing grade or disciplinary action will be consider in violation of the Columbus State University Student Conduct Standards and subject to disciplinary charges.

Procedure:

  • The student should submit a formal letter of request to the Registrar, which should include the class(s) and reason for the request. The Registrar may require an interview with the student.
  • Qualified medical personnel should submit their recommendation(s) directly to the Registrar at the address below. This should be on professional letterhead and preferably delivered by mail; a faxed copy from the office of the medical professional may be accepted.
  • The student should contact each of his or her professors and request that they send the Registrar an email stating the last date of attendance in that particular class.
  • Because appeals are scanned, the student should not staple the form, explanation, and documents together but should use a gem clip or binder clip to secure them.
  • The student should not write on the backs of any pages or submit documentation with information on both sides of the page.

Note: If it is determined by qualified medical personnel and approved by the Dean of Students that a student is not physically or mentally capable of completing this process, the student's parent, guardian, or legal next of kin (whichever is most appropriate) may act on the behalf of the student.

Once this information is received, the Registrar will forward the student's case to the Chair of the Academic Standards Committee for review.

Students should send all supporting documents to:

The Office of the Registrar
University Hall
Columbus State University
Columbus, GA 31907-5645
FAX 706-568-2462